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When using this system, do I have to put just one piece of paper per hanging file folder?
Janet Baker
asked this on Jun 11 14:00
When using this system, do I have to put just one piece of paper per hanging file folder? That seems very inefficient and would take up a lot of folders/file cabinets. I like to keep like things together (i.e. everything about the "ABC Company" in one place).
No, you do not have to put just one piece of paper per hanging folder. You can group as many files relative to one another as you want. Just be sure to input keywords relative to each item that you put in the same hanging folder.
Comments
Answer
Yes I agree Janet :-)
What I would do is name the slot ABC company, then under keywords or notes add all the information that you have stored about ABC company. For example in notes I would put: ABC contracts, invoice, proposal, e.t.c.
That way, I have all the files I need in a single folder, and still have the ability to search by specific document.
Thanks
Big Nick
Answer
So when you're filing the next item, do you go search for ABC Company and then add it to the folder that best fits?
Answer
Good Question Denise:
Let me first say that these are creative ways that you can come up with to manage your items, the software is not exactly built to work this way.
The item "ABC company" in a sense becomes a group and not item because it contains different things in the same location. Because you need a way to keep track of the items in this group (item) you use keywords or notes to log what you have added.
If I did it this way I would search for ABC company each time I wanted to file under ABC company stuff.. If you have more than one item that refers to ABC company then you decide where it needs to go.
Actually the Paper Tiger adds go: Find anything in five seconds or less! So the searching is as fast as the filing, and I do search for an item to add to the file. I have the desktop PaperTiger, too.