Alphabetic system problems occur in staff productivity due to duplicate information which happens when no one can remember if the company already has a paper file on this subject and so, the easiest route is to just create another file. It requires you to remember where and how your paper files are filed. In addition, if you have staff turnover and should lose your administrator or they are on vacation – who would really know how everything is filed?
By using Paper Tiger Filing System software, your business will have a powerful index of all its paper documents, so you'll be able to search the database to see if you already have a file under that name. You'll also be able to conduct a google-like search under the keyword you're thinking the about the file on that day to find it in seconds.
You might find our Document Management Decision Guide helpful.